PORBASE - The National Bibliographic Database - online cooperation implies some specific procedures and regulations as well as those that are inherent to all cooperants and that are specified in the documents sent by the coordinating PORBASE division, at the beginning of the cooperation process. These specificities occur for two main reasons:
- the need to licence and install the HORIZON client software system;
- the fact that the online cooperation cataloguing activity takes place directly on the database justifies the need for a more firm meticulousness of the proceedings of data processing, so that validated records cannot inadvertently or unintentionally be altered. (integral text)
The following is therefore predetermined:
1 – The cooperating library that desires to initiate the online cooperation process must make an official request to the National Library which will then send a proposal, of the company that assures the computer system to the National Library, with information about the technical (system and communications wise) and installation requisites for the required licences.
2 – It is the National Library’s duty, as PORBASE Coordinator, to decide which access permissions and restrictions to the systems functions the online cooperating libraries should have. These decisions are established with the cooperants and made individually for each case.
3 – The installation of the HORIZON client software system is guaranteed either by the company that assures the system at the National Library or by the National Library. In the first case the company’s proposal for the attribution of the licence includes the installation price whereas, in the second case the cooperating library is responsible for the payment of all costs related to the licence installations (travelling and possibly lodging for the National Library’s technicians).
4 – The National Library may, periodically, evaluate the online cooperating library’s records and if incorrect procedures are detected and considered as a risk to the consistency and quality of the database the National Library reserves the right to reconsider the access conditions granted.